Overview
Ready to get started? This guide walks you through the first step with GotPhoto: creating a photo job. Make sure your account setup is complete before you continue.
Table of contents
- Overview
- Step 1: Create a new photo job
- Step 2: Enter job details
- Step 3: Define job settings
- Step 4: Access and edit settings anytime
- Internal job name guidance
- Pro tip:
- The takeaway
Step 1: Create a new photo job
On your dashboard, click Create a job.
Classic interface: Navigate to Photo Jobs > Create a job.
Step 2: Enter job details
- Job name: This name appears publicly in your online shop. Use a clear format like
Lincoln Elementary - 2025. - Date of shoot: Helps track and prepare for upcoming jobs. Create jobs a few days in advance.
- Organization (client): Select or add the organization associated with the job (e.g., school, league, dance studio).
- If existing: Start typing the name and select from the dropdown.
- If new: Add the details below.
Adding a new organization (client)
- Enter address and contact person (e.g., principal or director).
- Enable School Portal access (optional). Clients will get an email to set their password.
Depending on permissions, clients can:
- View sales statistics
- Access orders and downloads
- Manage data (support can enable if needed): Learn more for US/CA | UK version
Step 3: Define job settings
- Job type: Used for reporting. Use "School" or "Sports" to enable editing and background extraction services.
- Internal job name: Used for file storage and QR cards. Use formats like
PlainviewHSFall2024. Avoid spaces or starting/ending with dashes or underscores.- - Subjects expected: (Optional) Estimate high to print enough QR cards. For 100 expected, print 110.
- Online Shop 2025 Edition: Enable for an optimized customer experience. Check job compatibility.
- Prepay: (North America only) Enable if using prepay sales. Can be toggled anytime.
- Assignees: (Paid plans only) Assign team members with upload rights to the job.
Save the photo job after completing these steps.
Step 4: Access and edit settings anytime
To make changes, go to Actions > Edit Job Information within the job.
Internal job name guidance
If you’re using FTP or EasyUpload, follow these naming tips:
- Visible on QR cards
- Must be unique
- Use only letters, numbers, dashes, or underscores
- Do not start or end with a dash or underscore
Pro tip:
If you select the same job type again (e.g., Elementary School), GotPhoto will apply previously used settings (e.g., tagging method, pricing, coupons). You can still make adjustments as needed.
The takeaway
Create your first photo job with confidence. Set up core elements like the name, date, and organization (client) to streamline your workflow. Use advanced options to further customize your process as you grow.