Overview
The Next Gen Proofing Tool lets you view, comment, and approve photo proofs online. After receiving the email, you can annotate images, request changes, download a PDF, or compare versions. Once done, submit your decision and receive confirmation.
Reviewing Your Proofs
Once your proofs are ready, you'll receive an email with all the necessary details to access and review your order proofs. Simply click the green Open Proof button in the email to view your proofs online.
On the main proofing screen, full-size images appear in the main window, with thumbnails of additional photos in the filmstrip, including team and single-player images in various templates. You can enlarge the full-size view and either scroll through the thumbnails or use the pagination to click through the full-sized graphics.
If you need to download a quick PDF of your proofs for printing or presentation, click the menu icon 
on the upper left of your screen. From there, click Export Proof Report and select your desired option.
If you have edits to your image proofs, you can leave notes for the Next Gen Graphics team by clicking the yellow +Comment button located on the upper right of your proofing screen.
You will be presented with the notation tools and a comment box.
Being as specific as possible is crucial to avoid any misunderstandings by the production team. Clear instructions ensure a smooth proofing process, minimizing delays and keeping the workflow efficient.
Example
For this example, let's say we would like to use this player template but would like the year size to be increased.
To request a change, use the arrow, circle, or rectangle tool to mark the area of the graphic you'd like to modify. Then, leave a note for the Next Gen Graphics team with your specific request, such as increasing the year size by 25%.
Once you have completed leaving all of our notes, or if there are no further issues with the order, you can proceed by clicking the blue Make Decision button at the top of the screen. Then select:
- Approved: If no changes are needed.
- Approved with changes: If you do not want to review the proofs again once your changes are made.
- Changes required: If you do want to review the proofs again once your changes are made.
If you wish to receive an email confirmation, tick the email confirmation checkbox.
To compare two versions of your change requests, simply click the compare icon during the second proofing phase.
This allows you to compare different versions of the graphics.
After you're done comparing proofs, click the X in the upper left corner to close the comparison window.
The Takeaway
Be clear and specific when leaving comments on your proofs, and utilize the comparison feature to review changes easily. While there’s no limit to how often you can review the graphics, keeping the proofing period short ensures that your customers can view and order the graphics sooner, promoting faster delivery and satisfaction.