Set up pre registration for picture day

Overview

This feature allows you to collect guardian consent and customer data before picture day. It enables pre-marketing, auto-generates a names list, and simplifies QR card generation and data exports.

Setup

1. When creating a new Photo Job, select QR-Tagging Registration for photo day from the Choose a method dropdown on the Photo Job’s settings tab. Ensure Access code for each person is checked as the Access Type.
2. Set the registration deadline (up to 7 days prior), define the access code, and choose whether to generate extra QR cards.
3. If your photo shoot spans multiple days, specify that in the Duration of shoot field.
4. Use a memorable access code, such as SchoolName2024, to make login easier for parents.

5. Pro tip: Lead customers to select a group

   If you create albums based on the “Group” column in the names list, parents can choose from a dropdown. Otherwise, manual entry may lead to typos and duplicates. Create a default album like Select Group to make this clear.

   
6. Under Allow parents to register for, select photo types like individual, group/class/team, or family/siblings.
   

   To activate your scheduling tool (e.g., Acuity or Calendly), select family photos and ensure customers check both individual and family boxes during registration.

   This integration isn’t available for individual-only shoots yet.

   
7. Monitor registration count and click See full list to track entries. Generate extra QR cards as a backup for late or staff entries.
   
8. Parents will use the access code to log in, provide their email, child’s name, and select a class/group.
   
9. After clicking Register now, the data populates your names list, and QR cards auto-generate when you set the job to QR Tagging with a list of names.
10. UK customers: After submitting the form, buyers are prompted with a GDPR-compliant picture day consent screen.
    
11. After registration closes, change the job’s tagging method to QR-Tagging — with list of names from the settings page:
    

If you receive a names list after pre-registration has opened, upload it after transitioning to “QR Tagging with list of names” to avoid duplicate entries. Use the Upload different names list option.

The takeaway

Pre-registration helps gather parental consent and key details in advance, builds your names list for QR cards, and supports structured communication. With access codes, scheduling tools, and list uploads, your workflow becomes smoother and more organized for picture day.