How to manage multiple Entagged devices on Picture Day

Table of contents

• Overview
• Setting up Entagged devices and Name List subscriptions
• Importing the job into the Name List section of the Entagged app
• Syncing data across multiple stations
• Troubleshooting syncing issues
• Uploading photos to GotPhoto
• The takeaway

Overview

If you are managing multiple photographers with Entagged devices on Picture Day, and all team members are working under the same GotPhoto account, it's essential to follow a streamlined process to avoid confusion and ensure all data is correctly synced.

This guide will walk you through the steps, from setting up your devices and Name List subscriptions to importing and syncing jobs across multiple stations. Please use this guide alongside the Name List Photo Job Workflow or the Barcode Scanning Photo Job Workflow. It only covers steps specifically related to managing multiple photographers.

Setting up Entagged devices and Name List subscriptions

Prepare your Entagged devices and Name List subscriptions before Picture Day to avoid technical issues.

1. Ensure each Entagged device is physically connected to the correct camera for the entire shoot.
2. Each Entagged device requires its own Name List subscription. This is essential when using multiple stations.
3. Confirm all devices are linked to the same GotPhoto account via the Entagged mobile app.

Importing the job into the Name List section of the Entagged app

Each photographer must import the job data into the Entagged app to ensure proper syncing.

1. Import: Each photographer imports the GotPhoto job to the Name List section of their Entagged app. Once imported, the data is shared across all linked Entagged devices.
2. Confirmation: Verify that each device shows the same GotPhoto job in the Name List.

Syncing data across multiple stations

Each station works independently, even though they share the same Name List. Status updates (e.g., who has been photographed) do not sync in real time.

Example: If Station 1 photographs “Lauren,” Station 2 will not automatically reflect that Lauren has been photographed.

Pro tip: To avoid overlap, assign specific students or sections of the list to each station.

Troubleshooting syncing issues

Sync issues can arise when teams work on the same job at different locations. Communication is key to preventing duplicate photos or missed students.

GotPhoto currently does not sync individual student statuses across multiple devices. Each team should manually mark off students as they are photographed.

Uploading photos to GotPhoto

After the shoot, each photographer should upload their images separately into different albums on GotPhoto to prevent file overwriting.

Once uploaded, use the Resort photos to albums option to reorganize images as needed. 

The takeaway

Managing multiple Entagged devices is straightforward if you follow this setup process. Assign clear roles, prepare devices in advance, and keep communication flowing during the shoot. Use this guide alongside the main workflows to prevent overlaps and ensure each student is properly photographed.