Table of contents
Overview
Discover the brand-new GotPhoto dashboard and navigation system! This guide will walk you through the updated features, new navigation structure, and renamed tools to help you find everything you need quickly and easily. Whether you're tracking revenue or managing Photo Jobs, you'll learn how to make the most of these changes.
The dashboard
The GotPhoto dashboard is the first page you see when logging in to your GotPhoto account. It's full of useful, at-a-glance information about how your business is doing:
The top of the dashboard shows your revenue, cost, and order statistics. The default view displays your revenue for the last seven days. You can change this using the dropdown labeled Last 7 days.
Revenue is your total sales, including direct shipping fees (if applicable) and sales tax.
Costs include platform, payment, production, shipping (UK only—these are charged by your lab in US/CA), editing, hosting, and other fees billed by GotPhoto. US customers: Please note that sales tax is collected and included in revenue but not shown in the costs graph as it is not a fee charged by GotPhoto.
Below your revenue, you will find a list of jobs that are either currently selling or in planning, along with key statistics. You can toggle between the two views.
Note: The login rate is only shown for jobs with individual access codes. A 0% login rate for single-password jobs is expected. However, the actual number of logins (e.g., 520) appears on the job statistics tab for these jobs as a raw count.
On the right, you will find notifications about orders that need your attention, as well as a list of upcoming events and the GotPhoto newsfeed.
New (January 2026): In addition to reminders for expired batch deadlines, you’ll now receive notifications when a batch deadline is approaching.
Navigation
We've reorganized the layout to make navigating GotPhoto easier. The navigation menu is now on the left side, and some menu items have been renamed.
It may take a little adjustment, but you'll find things quicker and more intuitively once you're familiar with the new structure.
Photo jobs
Your Photo Jobs now have additional and renamed tabs to simplify workflows:
- Subjects: Manage your names list and start a student data export.
- Tagging: Previously called "QR Tagging." Use this tab to create and print QR cards.
- Communications: Formerly "Selling." Here, you can create contact sheets, send one-time messages, manage Student Data Exports and review your campaign performance.
- Orders and sales: View job-specific order data in a layout similar to the main Orders page.
- Looking for the Trash? Access Trash from the photo jobs list or use region-specific links: US & CA | UK
- The Custom Voucher tab has been moved to the Products and Prices menu.
Naming conventions
We've renamed a few GotPhoto features to align better with how users interact with the platform:
- Price Profiles are now called price lists.
- Communication Profiles are now automated campaigns.
- Newsletters are now one-time messages.
- Buyers & Potential Buyers tab is now Contacts in the left menu.
The takeaway
GotPhoto's new dashboard and navigation make managing your business smoother and faster. With streamlined menus, enhanced tools, and a user-friendly interface, you'll have everything you need at your fingertips.