Set up global photo access

The information in this article is relevant to North American customers.

Overview

Sometimes using access codes just won't cut it. Whether for granting global access to administrators or just making things simpler for parents, GotPhoto helps you empower your customers with alternative pathways to access their photos. In this article, we'll review your options for setting up alternative photo access methods.

Table of contents

• Global Access Codes
• Global Connection Code
• Find Your Access Code
• The Takeaway

Global Access Codes

Global access codes can be created from a photo job to share with school staff or coaches. It will provide them with access to all photos in the photo job.

Follow the steps below to create your Global Access Code:

1. From the Main Settings Page of your photo job, click on "Expert setting: Add global access code?" This setting can be found at the bottom of the Access Type section of the page:
   
2. Type the desired access code in the text box that appears:
   
3. Save your changes by clicking the blue "Save Settings" button on the left side.
4. Provide the global access code to the school staff/coaches.

Global Connection Code

Global Connection Codes allow all parents in a job to access their children's galleries with a single password. After signing in, parents will be prompted to select their child's name from a list.

Note: Jobs must include student data (Firstname, Lastname) for this feature to work. Global Connection Codes are not a default feature. Please contact our Customer Care team to enable it.

Steps to create a Global Connection Code:

1. From the Main Settings Page, enable "Add global access code?"
   
2. Enter your desired access code and check "Global connection":
   
3. Save settings.
4. Parents will enter the code and select their child:
   

Note: Parents can access other galleries. A privacy disclaimer will appear:

Find Your Access Code

This method provides enhanced privacy. Parents enter the global code, then type their child’s name (no list shown).

Steps to apply:

1. Go to Main Settings and enable "Add global access code?"
   
2. Type your access code and check "Global connection" and "Find your Access Code":
   
3. Save your changes.
4. Parents will type the name and confirm they are authorized:
   

The takeaway

Explore alternative gallery access methods beyond standard access codes. Use Global Access Codes for staff, enable Global Connection Codes for easy parent access (with privacy considerations), and ensure secure, personalized access with Find Your Access Code.