Automated campaigns for single access code jobs

Table of contents

• Overview
• Set up job and names list
• Choose email campaign method
• The takeaway

Overview

Even if you are using one access code for a job, you can still use email marketing if you upload a names list that includes parent information.

This guide explains how to configure your job settings and choose between sending a one-time message or setting up an automated campaign.

Set up job and names list

Follow these steps to prepare your job for email marketing using a names list:

Set the job to QR Tagging with a list of names. Upload and import the names list. View the Photo Job main settings page.

• Jobs using the old shop: Switch the job to one access code. [Important] You must disable the Online Shop 2025 Edition first in case it's enabled
• Jobs using the new shop (April 2026): We are currently gradually enabling the global access code feature for the new shop in all accounts. Once it is available in your account, select the access type "Access code for each person", and add a "Global Access Code". Learn more about the feature and support in the new shop here: Set up global photo access
   

Choose the email campaign method

You have two options for sending email notifications:

• Option 1: Automated campaign — More effort upfront, but ideal for multiple reminders.
• Option 2: One-time message — Faster to send, but requires manual follow-up if needed.

Option 1: Creating an automated campaign

1. Create a new campaign and name it based on the job.
2. Add a notification and choose the group: customers with no photos available yet.
3. Add the quick login link for the single access code instead of the personal login button:
   1. Use the magnifying glass on your dashboard to search for the access code.
   2. Copy the quick login link from the access code overview page.
4. If using this campaign across multiple jobs, ensure each notification uses the correct direct login link.

Example email sent to customers:

Option 2: Send a one-time message

1. Create a one-time message.
2. Select the customer group: no photos available yet.
3. Include the quick login link for the job’s access code in the email or SMS body.

The takeaway

Even when using a single access code, uploading a names list unlocks email marketing capabilities. Choose between a one-time message or an automated campaign depending on how many follow-ups you plan to send. Use quick login links to simplify access for parents.