Set up global photo access

TABLE OF CONTENTS

• Overview
• Global Access Codes
• Global Connection Code
• Find Your Access Code
• FAQs
• The takeaway

Overview

Whether you want to grant full access to staff members or use a single code to simplify access for parents, GotPhoto offers flexible options for accessing photos. In this article, we’ll walk you through the different methods available and how to set them up.

Global Access Code

A Global Access Code can be created from a photo job to share with school staff or coaches. It provides access to all photos in the photo job.

Availability: This feature is available to all users using the legacy shop. 

Update April 2026: We are gradually rolling out the Global Access Code in the new shop. If it's not yet available in your account, it will be available soon. 

Relevant updates when using the Global Access Code in the new shop: 

• The Global Access Code not only serves as an easy way to grant an organization access to all photos, but also replaces the legacy “One access code” setup in the new shop

• The feature is being rolled out gradually and may not yet be available in all accounts

• The album view and the wishlist are currently in development, but are not yet supported

• Photos are displayed across multiple pages for easy navigation

• Legacy features such as Global Connection Code and Find Your Access Code are not available in the new shop

Set up the Global Access Code in your job

1. From the Main Settings Page of your photo job, select the access type "Access code for each person", and click on "Expert setting: Add global access code?" This setting can be found at the bottom of the Access Type section of the page:
   
2. Type the desired access code in the text box that appears:
   
3. Save your changes by clicking the blue "Save Settings" button on the left side.
4. Provide the Global Access Code to the school staff/coaches.

Global Connection Code

The Global Connection Code is a restricted feature that is only available on paid plans and must be enabled upon request. It allows all parents in a job to access their children’s galleries with a single password. After signing in, parents will be prompted to select their child’s name from a list.

Note: 

• Jobs must include student data (Firstname, Lastname) for this feature to work. 
• The Global Connection Code feature is not supported in the new shop. 

Steps to create a Global Connection Code:

1. From the Main Settings Page, enable "Add global access code?"
   
2. Enter your desired access code and check "Global connection":
   
3. Save settings.
4. Parents will enter the code and select their child:
   

Note: Parents can access other galleries. A privacy disclaimer will appear:

Find Your Access Code

The "Find Your Access Code" feature is restricted and only available on paid plans. It is enabled upon request. It provides enhanced privacy. Parents enter the global code and then type their child’s name instead of selecting it from a visible list.

Please note: 

• Jobs must include student data (Firstname, Lastname) for this feature to work. 
• The Find Your Access Code feature is not supported in the new shop.

Steps to apply:

1. Go to Main Settings and enable "Add global access code?"
   
2. Type your access code and check "Global connection" and "Find your access code":
   
3. Save your changes.
4. Parents will type the name and confirm they are authorized:
   

The takeaway

Explore alternative ways to access galleries beyond standard access codes. Use Global Access Codes to give staff or parents access to all photos. Global Connection Codes and Find Your Access Code offer legacy options for parent access with lower privacy restrictions, but are only available on paid plans and are not supported in the new shop.