Use a Barcode Scanner for Order Entry

Overview

If you want to add paper orders to an existing job, the fastest way is to use a simple barcode scanner. It does not have to be a Bluetooth scanner, a simple cabled device will work. In this article, we'll review the workflow for inputting manual orders via a barcode scanner.

The Workflow

1. On the Settings page of your job, click Manage Names. On the top right of the page, click Export → PDF with barcodes, then print the list.
   Alternatively, you can print and scan the QR cards. When you select the QR card design, go to Advanced Settings and tick the box Show barcode and save the settings.
   
   
   
2. Go to the price profile you want to apply, click Edit Price Profile.
3. Click Actions on the top right, then Download product list with barcodes as PDF. This will pull up a breakdown of your price list. 
4. Each package and each individual product shows a barcode. At the top of the list, you will find the Next and the Save barcode. If you have Prepay job, the Prepay price profile will be applied in the Order Entry. In a Proofing job, the job's price profile will be applied.
   In the Advanced Job Settings ( Settings → Actions → Advanced Job Settings), you can also set up a different price profile for the order entry.
5. To access the Order Entry form, go to Orders → Order Entry (Quick Link: North American Customers / UK Customers).
6. Click "New Order" based on the shipping type you are offering (Personal Order are only for your own purposes and will be directly shipped to you or the delivery address you enter. Here, no invoice will be created and no service fees will be applied).
7. Now, you click into the blank field.
   
8. Scan the barcode of your first student, and the page will show the student's access code and images (reminder for me use access NXQXTJR6).
   
9. On the price list, you can scan the code for Next to select the second picture, if you want to select a different image and then you scan the code next to product or package you want to add for that image.
   In case you need to go back up to an image, just click on the image with your cursor.
   When you're done with the order for that specific student, scan the code next to Save. 
10. Now enter the address and the customer's email.
11. Hit Save and continue. 
12. You can now enter the order for the next student. If the customers' data and email is already saved in the system, you just need to scan the Save barcode, and the order will be saved automatically, here, you can start with the next order immediately. 
13. Once you have added all orders, click the Order Entry tab again and hit the Place order(s) now button.
    

The Takeaway

Streamline the process of adding paper orders to your existing job using a barcode scanner with GotPhoto's intuitive workflow. Easily manage orders, scan barcodes for efficient entry, and ensure a seamless order placement process

Looking for the non-barcode workflow? Click here.