Overview
Life happens! Sometimes you will need to hold a make-up day for some of your subjects. In this article, we will tackle the Retake workflow for Proofing jobs. For Prepay jobs, please check out this section of the Prepay Workflow Article.
Before You Start
When running a make-up day, it’s important to use the same tagging method you used for the main photo job (QR Codes/Entagged/SpotMyPhotos). If you mix methods, this will cause issues with correctly tagging your photos, leading to potential mix-ups, the need to manually re-tag your images, and delays for your customers. Keeping things consistent ensures a smooth process for both you and your clients.
Make-Up / Retake Workflows
There are two ways to handle retakes/makeup days, and each option has its benefits.
Click the tabs below to learn about each option.
For Entagged jobs, feel free to use the option that works best for you.
For SpotMyPhotos jobs, please use option 1.
Create a new Make-Up / Retake album in the original job
- Use the same QR cards (access codes) that you used for the first shoot. Using a tablet with the QR cards PDF will speed up your workflow on Retake Day. Under the student data export settings of your job, you find the option to download the list of absentees / missing students. You can simply search for the subject within your PDF reader program and take a picture of the QR code. Make sure that there's no shadow or glare on the screen.
- Upload the photos via your preferred method to a new album within the job:
- Activate the access codes as usual
- The trigger "When a job is switched to selling" has already been used, so you will need to create a manual Newsletter to let your customers know that the images are available. The best way to go would be via the Customers (on the top menu) → Newsletter → Write newsletter.
- Under recipients, click Add/edit and filter for customers of the Retake album only.
- Create your email. In order to save time, you can also use or customize the sample template Email 1: "Your Photos are ready". Hit the save & preview button. If everything looks good, send the newsletter.
With this option, your retake/make-up customers can select their preferred yearbook pose (unless you have unchecked the box for the yearbook selection on the Settings page of the job).
Upload pictures in a new job
This option is recommended if the retakes take place over/after a long period of time.
- Create a new job and assign the same organization as the main job. Select and save the settings QR Tagging (DO NOT load data in, DO NOT generate QR Cards).
- Attach a Communication Profile and the same Price Profile added to the main job. You can also add a coupon to the job.
- Shoot with the original QR Cards from the first job. Using a tablet with the QR cards PDF will speed up your workflow on Retake Day. You can simply search for the subject within your PDF reader program and take a picture of the QR code. Make sure that there's no shadow or glare on the screen.
- Upload the photos via your preferred method in the new job and activate the access codes. Please note that this option will not allow you to sort the images based on the names list scheme. This feature is only available for photos that have been uploaded in the main job.
- Make sure the photos are indexed (And show a little star).
- If you don't want to show the pictures from the first shoot to customers, make sure to hide or delete them in the first job.
- If the yearbook selection feature is still activated in your original job, your customers can now select the pictures from the retakes in your shop.
- Switch the job to "Selling" so your customers receive the notification that their pictures are online.
The Takeaway
Navigate retake and makeup days effortlessly with two streamlined options. Whether creating a new Retake album or opting for a new job, you can choose the best approach to make retakes a breeze.